Work 101: How to Update Your Email Signature

When you send an email, your email signature makes an impression. 

Keep your email signature on-brand and put your best foot forward in all your correspondence. 

Updating Your Email Signature in the Web Version of Outlook

To set or change your signature, on the web version of Outlook, first log in to Outlook. Once you are logged in, on the top right, there will be a gear icon next to your picture or initials.

Once you click on the gear, the “Settings” menu will pop up. Scroll to the bottom and select “View all Outlook settings,” at the very bottom of the menu. 


This will take you to a pop-up window with a variety of options. Click on “mail,” then “compose and reply.” Inside of that tab will be the settings for composing your e-mail signature. Make sure to select the boxes to automatically include your e-mail signature on posts.


From there, format your signature to include your name, e-mail, phone number, position and any other characteristics that you need to add.

Make sure to press “save” when you are finished and e-mail away.

Updating Your Email Signature in Microsoft Desktop Outlook

To update your email signature in Microsoft Outlook for desktop, simply type in “signature” in the search bar, highlighted below.


Next, edit your email signature in the box that pops-up. Don’t forget to save your new signature.

outlook again

An On-Brand Email Signature

Chapman’s new, branded look gives the University a strong identity. Help reflect this polished look in your emails by keeping your signature on-brand.

First, list your name, title, department and then include Chapman University and the University’s address. Finish your signature with your office phone number and Chapman email. 

Here is an example:

Jasper McDonald 
Working@Chapman Writer
Strategic Marketing and Communications
Chapman University
One University Drive, Orange, CA  92866
Office (714) 207-4091