Remote Work

Tips for Creating a Contingency Plan for Online Meetings

As many of us continue to operate remotely, online meetings remain integral parts of our work-life. And while meeting platforms have generally proven to be reliable, technical issues can and do still occur. To stay one step ahead and ensure your online meeting is a success, create a contingency plan in case you encounter disruptions in service.

Tech Hub manager Sarem Yadegari shares the following recommendations to help you overcome potential hiccups that may arise during your virtual meetings.

  1. Create your meetings on multiple platforms, so in case there are outages, you will be able to switch from one platform to another quickly.
  2. Give everyone a few minutes to access your online meeting. Remember internet connectivity speeds vary depending on location, time, internet provider etc.
  3. If you are planning to share links and documents with your participants during the meeting, consider sharing the content with them ahead of time.
  4. Tell your meeting participants, in the event that you do not show up at the appointed meeting time, to check their email for further instructions.
  5. Keep a list of your online meeting participants and their emails handy in case you have to send a new meeting invitation to them on short notice.
  6. Don’t overwhelm your meeting participants with information. Share your contingency plan in one email, or have a saved draft ready for when you need to use it.