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Coronavirus: Updates and Resources – Students

Page updated as of April 6 at 10:09 a.m.
To suggest changes to this page, email communications@chapman.edu

Student Information

On Thursday, March 19, Governor Gavin Newsom ordered all individuals living in the State of California to stay home or at their place of residence in an effort to slow the statewide spread of the novel coronavirus. Higher education is identified as essential within this executive order and Chapman University is continuing to provide essential services to students living in Chapman housing.

This is an evolving situation with new information released almost daily. To keep up with changes and their impact on Chapman students, return to this site. For information about on campus housing, visit the Residence Life and First Year Experience website where important updates are posted as available.


Campus Access

The physical campus is operating currently at extremely limited access. Only essential services are provided on campus. However, extensive online resources are available and remote staff and faculty are available whenever possible.


Processing Account Adjustments

  • Account adjustments are being processed as quickly as possible for unused housing and board. The amount of this adjustment will reflect the unused percentage of the total housing and board “package,” including Panther Bucks. For resident students, no separate adjustment will be issued concerning Panther Bucks. Students who purchased Panther Bucks separately (not as part of a board “package”) will see an adjustment for the unused Panther Bucks in their accounts.
  • Additionally, some selected lab and class fees are being credited to students’ accounts. This is dependent each individual class.

Online Learning Resources

All instruction will continue to be delivered remotely for the remainder of the semester, including final exams. For classes on Rinker Health Sciences campus, remote instruction will likely continue until the next trimester.

Students are working directly with the instructor for each of their classes. While specialized classes that require face-to-face meetings will need a creative approach to be modified, instructors are working hard to provide an experience that will live up to the rigor we pride ourselves on at Chapman.

In all cases, students who need assistance are encouraged to contact their instructors and make appointments for virtual office hours.

Also, student services are being provided via remote channels.

Staff from Information Systems & Technology (IS&T) and Academic Affairs are supporting remote instruction for all graduate and undergraduate classes. Go to the IS&T Student Resources page for information on Canvas, Blackboard, Zoom and additional software downloads that might be necessary to complete coursework online. Also, students will find:

  • A list of resources, including options for free at-home internet service being offered by some commercial providers
  • Support for students who are in need of laptops and internet access
  • Additional, new resources as available

Pass/No Pass Options For Students

In order to compassionately accommodate the needs of our students during this time, we are extending the deadline for the “Pass” and “No Pass” option to the last day of instruction for our undergraduates and many of our graduate options. Our law and health science graduate students will not have the “Pass” and “No Pass” option.

This semester, academic probation may be extended and the requirements for merit scholarships requiring a specific GPA may be relaxed. In either case, please get in touch with your academic advisor or financial aid.

The ability to withdraw from a class and receive a non-punitive “W” is moved to Friday, May 15. This change is applicable to all Orange Campus programs, undergraduate and graduate, except those in the Fowler School of Law. Note that failure to attend a course will not result in a withdrawal from the course, rather the grade of FW will be given, which is computed in the GPA the same as failing the course.


Academic Advising

The Academic Advising Center is providing remote advising appointments online and addressing walk-in questions via email for current students.  Information on how to set up an online appointment can be found on the Academic Advising Center website.  Prospective students should contact their admission counselor (admit@chapman.edu) at this time.


Registration

Although the Registrar’s Office is closed for “in person” operations, the staff is available online and working remotely. Please visit their website for more details. The registration timeline is also available.


Events & Group Gatherings

All Athletic events and all routine campus events are canceled at this time.


Commencement

After consulting our deans, faculty, administration, and more importantly, our graduating seniors and families, Chapman senior leadership has decided to reschedule the 2020 Commencement. We are targeting a date in late summer but will have to monitor the progress of coronavirus before a final decision is made. We believe Commencement is more important than ever and are committed to providing this milestone event for our graduating students and their families.

Our goal is to provide the full Commencement experience our graduates have earned. We will continue to update the Commencement website as we finalize details.


Spring Student Scholar Symposium

  • The Spring Student Scholar Symposium will move to a virtual platform that will allow students to present and receive recognition for their participation.
  • This includes all presentation formats (poster, oral, visual art, film and media arts, and performing arts).
  • Contact the Center for Undergraduate Excellence for more information.

Student Life

Opportunities to stay active and involved with campus peers are provided via Student Life. Visit the Spring 2020 Virtual Programming webpage to stay involved.


Housing

Should students remain on campus?

All students should return home if possible. 

For residential students remaining on campus, all dining services and restaurants on campus are closed. Students using dining services will receive a prepackaged breakfast, lunch and dinner.

Please see the Residence Life site for the meal pick-up schedule. Those who remain will likely require relocation to better manage the necessary social distancing needed to contain the spread of the virus. Please continue to check the Residence Life and First Experience website for updates.

Will students be refunded for campus housing and dining costs during the time they are expected to be away from campus?

Those who pack up their rooms and check out will be credited for prorated room and board charges. These account adjustments are being processed as quickly as possible. If there is a net amount owed to a student, a check will be issued.

Visit the Residence Life and First Year Experience webpage for move out instructions and further details on housing reimbursement procedures. 

Dorm Room Movers

Chapman’s official storage partners, Dorm Room Movers, has been deemed an essential service at this time is available to help with move-out. Storage pricing is per box or non-boxed item per semester.

What’s included:

  • Pick-up and delivery by professional movers.
  • $100 coverage per box or unboxed item.
  • Climate-protected storage and 24/7 security.
  • BBB A+ accredited.

What about housing for the 2020-2021 academic year?

Realizing that some plans may be changed, we may notify students and re-start the process of sign-ups for on-campus housing. Please see the Residence Life and First Year Experience website for any new information.


Dining Services

As of March 17, all campus dining services were closed. Residential students who depend on campus dining services will receive pre-packaged meals. Please visit the Residence Life website for meal-pick up schedules.


Library Services

The Leatherby Libraries physical location is closed, however, extensive remote resources are available. See the Leatherby Libraries Guide to Remote Resources.


Student Workers

Human Resources Information

Human Resources has provided an FAQ regarding student employment:

Are students supposed to maintain their on-campus jobs?

No, students should not report to on-campus employment. Only a limited number of graduate students who are working in our G-Ship Program (GRAs, GTAs, GWAs, and GCAs) remain working. No onsite/on-campus student employment is allowed at this time.

Can students workers continue to work remotely? 

Graduate and undergraduate students can work remotely if all three of the following conditions are met:

  • Both the student and the supervisor agree that the student can work remotely;
  • AND the student can easily perform all work from a remote location and has the equipment to do so;
  • AND the remote location is offsite/off-campus (e.g., truly remote; not performed on Chapman University property).

Will student workers continue to receive payment?

Student workers (both undergraduate and graduate) will continue receiving biweekly pay for their regularly scheduled hours, whether or not they are working remotely.

To continue getting paid, all student workers must continue to enter their hours each payroll cycle. Students can find instructions here:  Reporting Student Time.


Internships & Career Service

This situation is evolving. For more information regarding internships and career services, please visit the Internships and Career Services website.


Student Services and Support

Student Health and Counseling services are continuing as essential campus functions, with most of the staff working remotely.

Student Psychological Counseling Services

Case Manager (Community Referrals, Food Insecurity, Housing Insecurity) 

Interfaith Center (Grief, Spirituality, Mindfulness)

  • interfaith@chapman.edu (Dr. Gail Stearns, Rev. Nancy Brink, Rev. Cisa Payuyo, Shaykh Jibreel Speight, Rabbi Corie Yutkin)

PEER Health and Education (Sexual Assault, AOD)

Wellness Promotion (Sleep Hygiene, Roommate Issues, Nutrition, Physical Activity, Stress Management, Engagement (homesick))

Residence Life (Housing Accommodations)

Tutoring, Learning and Testing (Academic Mentor, Tutoring, Writing Center)

Disability Services (Accommodations, Assessments)

Dean of Students (Title 9, No Contact Contracts, Late Withdrawal, Academic Departments)

Public Safety (Assault, Safety Issues)

  • (714-997-6763)

International & Study Abroad Students

Many Chapman students traveling abroad have been impacted by the worldwide outbreak of COVID-19. Most have already returned home and are finishing their classes online in cooperation with their program provider. The Center for Global Education can provide assistance and updates for students regarding study abroad.

Plans for future study abroad and travel course options are unknown at this time. Reach out to The Center for Global Education for information as it becomes available.

Who can help international students and students traveling abroad with visa advice and information for returning home? 

If you can return home, the International Students Services team can work with you on visa and other immigration issues.

  • For international students studying in the U.S., please contact Junko Takada at 714-744-2110.
  • For students studying abroad who may return to the U.S., please contact the International Students Services at globaled@chapman.edu or call International Student Services at 714-997-6830

Will international students who return home lose their active student status?

As of March 13, international students can temporarily engage in distance-learning, either from within the U.S. or outside the country. Schools are allowed to maintain students’ record in active status. You can find the statement here.


Prospective Students and Families

The Office of Admission has prepared an extensive resources webpage with announcements and news about the admissions process. Please visit that page for more information.


Stay Up to Date With Chapman Communications

The Coronavirus website is being maintained with up-to-date information.