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Coronavirus: Updates and Resources – Faculty & GTAs

Page updated April 6, 8:18 p.m.
To suggest changes to this page, email communications@chapman.edu

Budget Town Hall Available Online

Faculty and staff may now view a recording of the Budget Town Hall conducted by President Daniele C. Struppa and senior staff on Thursday, April 2. Use your Chapman log in credentials to view the Budget Town Hall.

What You Need to Know About Preventing Zoom Bombers

While zoom-bombings can happen to anyone, the good news is that you can minimize the risk with the right precautions and by enforcing stricter settings on meetings. Faculty who are teaching in Zoom can take a few simple steps to prevent this type of occurrence from disrupting their course meetings. Learn how at Chapmanā€™s Higher Ed and Technology blog.

Faculty & GTA Information

All instruction will continue to be delivered remotely for the remainder of the semester, including final exams. For classes on the Rinker campus, remote instruction will likely continue into the next trimester.

Staff from Information Systems & Technology (IS&T) and Academic Affairs are supporting this transition to online instruction for all graduate and undergraduate classes. Faculty/GTAs have the flexibility to manage this action in a way that is optimal for their classes. All students and instructors must participate in alternate course delivery, as defined by the instructor.

Short-term cancellations will be permitted for courses not readily able to alter course delivery, not to extend past March 30, 2020. Specialized courses that require in-person meetings are being evaluated, and further information will be shared as decisions are made.

Dissertation and theses defenses must be moved to a remote access format.

Resources for Teaching Remotely

A message from the Faculty Senate Executive Board, with additional advice, recommendations and resources for teaching online.

For all Teaching Remotely Resources: www.chapman.edu/teachingremotely

At this time all Chapman instructors now have access to the Professional level of Zoom through single sign-on with your Chapman email address.  Please see the blog post here for instructions: Web Conferencing Using Zoom

There are numerous opportunities online to learn  Zoom, including a Zoom Meetings for Education Webinar focusing on the following topics:

  • How to download the Zoom applications and join a Zoom meeting
  • How to schedule a meeting and send out invitations
  • Overview of In-meeting controls and Virtual Classroom tools

IS&T provides the following videos and documents to help students and teachers get up and running with Zoom:

For help with Blackboard: blackboard@chapman.edu

For help with Canvas: canvas@chapman.edu

  • Also call the Canvas 24/7 phone support: (833) 531-9763
  • Also check Canvas Guides for self-help

For phone support, call Service Desk at 714-997-6600

Send questions, concerns, and support requests to servicedesk@chapman.edu and your request will be routed to the appropriate team for assistance.

Visit Information Systems & Technology’s (IS&T) webpages for:

  • A list of resources, including options for free at-home internet service being offered by some commercial providers
  • How to set up a virtual private network (VPN) for establishing a secure connection to Chapman’s many online services
  • How to forward your office phone to another number
  • Support for faculty and instructors, graduate teaching assistants, staff and students who are in need of laptops and internet access
  • More resources as available

Disability Services and Educational Technology Services has provided information and resources regarding accommodated exams and quizzes.

Resources for Researchers

Effective immediately, research group leaders of labs that require on-campus resources (experimental, computational or otherwise) must ramp down these activities if they cannot be performed remotely by March 20.

This should be done with the anticipation that the suspension of nonessential research activities may last six to eight weeks.

Essential (Critical) Research may be needed in some cases along with Essential Research Personnel. The listing of Essential Research and Essential Research Personnel should be shared with the College/School Dean by March 19 who will share with the Provost and Vice President for Research. For more details, read COVID-19 Research Continuity Updates.

Campus Services

Effective April 7, 2:00 p.m., the list of essential services needed on both campuses (Orange and Rinker) is as follows:

  • Custodial Services (reduced personnel as identified by the Vice President)
  • Facilities Management (reduced personnel as identified by the Vice President)
  • Financial and Legal Services (reduced personnel as identified by the Vice Presidents and Controller; only allowed onsite when processing necessary receivables/payables and managing deliveries). Individual department staff who have been scheduling time in the office to process payments should suspend that activity until April 21, 2020.
  • Food Services (limited to students in residential halls and only for as long as students remain in Chapman housing. They are also providing meals for on-site essential staff)
  • Groundskeeping Services (reduced personnel as identified by the Vice President)
  • Mail Services (reduced personnel as identified by the Vice President)
  • Payroll Services (reduced personnel; only allowed onsite when running payroll/printing paychecks)
  • Public Safety
  • Research Activities (limited to research that cannot go unattended or neglected as this would lead to an unrecoverable loss of data or irreparable harm to equipment, endangerment of animals, or other specimens)
  • Residence Life and First Year Experience (only for as long as students remain in Chapman housing)
  • Student Health Services (both Counseling Center and Health Center services and only for as long as students remain in Chapman housing)
  • Vivarium and Aviary Operations (only for as long as necessary to provide critical animal care)
  • Should circumstances require onsite IS&T response (database, systems or Help Desk), these employees will be dispatched to the campus only with the authorization of the Chief Information Officer.

All other services are to switch to a remote working environment no later than Tuesday, April 7, 2020, at 2:00 pm.  If you need to retrieve personal effects or work materials from your office, please do so before this time. After 2:00 pm on Tuesday, April 7th, building access will be restricted to assist in compliance with the stay-at-home order.

The physical location of Leatherby Libraries is closed, however, many online services are available. Read the Leatherby Libraries Guide to Remote Resources.

Please do not schedule or attend in-person meetings; we have provided several options such as Microsoft Teams, Zoom and Canvas Big Blue Button to facilitate online meetings.

Commencement, Events & Group Gatherings

All athletic events and in-person campus events are canceled.

After consulting our deans, faculty, administration, and more importantly, our graduating seniors and families, Chapman senior leadership has decided to reschedule the 2020 Commencement. We are targeting a date in late summer but will have to monitor the progress of the coronavirus before a final decision is made. We believe Commencement is more important than ever and are committed to providing this milestone event for our graduating students and their families.

Our goal is to provide the full Commencement experience our graduates have earned. We will continue to update the Commencement website as we finalize details.

Stay Up to Date With Chapman Communications

The coronavirus website is being maintained for all up-to-date information.